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Patient Services Rep - Ortho Part-Time

Location Warrenville, Illinois Business Unit Regional Medical Group Job REQID 131826 Job Function Customer Service Shift Day Job (1st) Apply Now


  • $10,000 Tuition Reimbursement per year ($5,700 part-time)
  • $10,000 Student Loan Repayment ($5,000 part-time)
  • $1,000 Professional Development per year ($500 part-time)
  • $250 Wellbeing Fund per year($125 for part-time)
  • Matching 401(k)
  • Excellent medical, dental and vision coverage
  • Life insurance
  • Annual Employee Salary Increase and Incentive Bonus
  • Paid time off and Holiday pay

Pay Starting at: $18.33+ per hour based on experience

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

  • Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
  • Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.


The Patient Services Rep reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Patient Services Rep performs customer service functions in the medical practice office. This position ensures highest level of customer service is provided to the patients and company representatives over the phone and in person. The Patient Services Rep also performs business office duties.


  • Greets patients as they enter the office. Obtains required patient information and performs patient registration, including verifying insurance information and collecting co-pays and outstanding balances.
  • Obtains and updates patient demographic information and company information from all patients.
  • Answers phone and schedules appointments.
  • Directs and documents patient calls as appropriate.
  • Coordinates scheduling of outside testing for patients.
  • Serves as liaison between patient and practice.
  • Provides back-up for scheduling appointments
  • Performs all aspects of daily work in a manner which contributes to and ensures an environment of patient safety and confidentiality.
  • Completes daily reconciliation report to assure charges have been entered correctly
  • Pulls charts and readies them for the next day appointments; files completed patient charts daily.
  • Files test/procedure results inpatient's medical record after physician has signed off on the results.
  • Liaisons with company representatives or potential employees to assure correct services are provided.
  • Reviews Epic chart prior to patient appointments making sure consents are within the past 12 months and the insurance card is current. 
  • Responds to all medical record requests from patients, insurance companies, physician offices, subpoenas, and legal requests per protocol.
  • Responds to all medical record requests from patients, insurance companies, physician offices, subpoenas, and legal requests per protocol.



  • High School diploma or equivalent


  • Medical office coding experience
  • Previous physician office or customer service experience

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

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