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The Northwestern Medicine Talent Acquisition team is excited to support and guide you on your journey to discover, apply for and, if aligned, interview for open employment opportunities at Northwestern Medicine. We use SmartRecruiters to receive, review and pursue all internal and external applications.

If you do not currently work for Northwestern Medicine:

  • Once on the career site, search by keyword or location, or browse by category to start your search for current openings.
  • Use the filters on the left side of the page to further narrow your search.
  • Click on the title of a position that draws your interest.
  • Review the job description and details of the job.
  • If the opportunity sounds right for you, click the Apply Now button.
  • You will be taken to our partner's site, SmartRecruiters, to complete the two-page application form. Be sure to attach your resume for every position you apply to.
  • Once you have provided all of the required information, click Submit.
  • If submitted properly, you will receive an email to confirm you have completed the application process.

If you currently work for Northwestern Medicine: 

  • Once on the career site, click on the Employee Career Portal tab on the top of the page.
  • If applicable, click the round icon on the top right corner, and choose Switch to Employee Portal.
  • Search by keyword or use the filters on the left sidebar to start your search for current openings.
  • Review all openings, and click on the position that draws your interest.
  • Review the job posting in full and confirm that it fits what you are looking for.
  • If you are interested in applying to the position, click Apply.
  • Complete the two-page application form. Be sure to attach your resume for every position you apply to.
  • Once you have completed all information, click Submit.
  • If submitted properly, you will receive an email to confirm you have completed the application process.

How to manage your applications:

  • Whether you are an external or internal applicant, after you apply for a position, you will be able to manage and review where you are in the recruitment process through SmartRecruiters. You can log in to your SmartProfile by clicking on View My Applications at the top of this page or by clicking here. The application and screening process at Northwestern Medicine typically goes through four stages:
    • Phone screening: A Talent Acquisition professional may call you to discuss an open opportunity, learn about your professional experience and share the expectations or responsibilities of the role.
    • Interview: If the position seems like a good fit for you, we may schedule a phone, video and/or on-site interview with the hiring team.
    • Offer: If the team wants to hire you, the Talent Acquisition professional will contact you and present an offer, including an outline of salary and benefits.
    • Onboarding: If you accept the offer, a dedicated onboarding specialist will email specific instructions on next steps.

Applying for a position: 

  • Research Northwestern Medicine.
  • Read and review the job postings to determine opportunities that align with your knowledge and skillset.
  • Verify the location of the position and confirm it is a viable distance.
  • Ensure that you meet the required qualifications for the job.
  • Be sure to review your resume for accuracy before attaching a PDF or Microsoft Word document to each of your applications.
  • Ensure your online social media profiles are up-to-date and professional.
  • Review email communications acknowledging submitted applications to be sure you understand the next steps.


  • Confirm who and how many people you will meet during the interview process.
  • For digital interviews, test any technology prior to your interview, and resolve any issues in advance. Dress professionally and choose a neutral background in a quiet setting for the interview.
  • For in-person interviews, dress professionally and plan to arrive 10 to 15 minutes early. Bring several copies of your resume. You may also bring any copies of certifications, licenses, letters of reference, and/or a portfolio you would like to share.
  • Be prepared to share specific examples from your work history highlighting your knowledge, skills and abilities. Research behavioral-based interview questions to prepare detailed examples of your experiences.
  • Ask thoughtful questions about the role, teams and organization.
  • Ask for the next steps and expected timeline.
  • Follow up with a thank you email within one to three days.

Providing references: 

  • References may be requested through email from a third-party vendor. Generally, you will be asked to provide five professional references. You will need to include their phone number and email address.
  • When providing references, be sure to include at least two managers or supervisors; the others may be peers or colleagues.
  • Use recent and relevant business-related references.
  • Notify your intended references that you plan to supply their contact information for a job opportunity.

Accepting your offer and onboarding:

  • Once you sign your offer letter, you will receive two separate emails: one from our Onboarding Team with your onboarding task list, and another from a third-party vendor requesting your approval to initiate a background check.
  • Check your email and voicemail regularly for updates during the onboarding process, and submit all requested documents in a timely manner.
  • Keep in mind that onboarding tasks must be completed before your designated start date, and your start date is subject to change if all tasks are not completed.
  • Offers are contingent upon the following:
    • Validation of specific credentials, current licenses and certifications, as applicable
    • Successfully completing and passing a drug screen, physical assessment, criminal background check, employment and education verification
    • Completion of satisfactory reference check
    • Agreement with current immunization policies 
    • Proof of eligibility to work in the United States 

All Northwestern Medicine employees are categorized into a specific job status based on standard hours as determined by the position. This is also related to your Full Time Equivalency (FTE).

Full-time: 36 hours or more per week, or 0.9 to 1.0 FTE

Part-time: 20 to 35 hours per week, or 0.5 to 0.8 FTE

Casual: Less than 20 hours, or any FTE below 0.5 FTE

In-house registry: Hours per week may vary depending on department needs.