Supply Chain Specialist II Oakbrook Full Time Days

Benefits

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year($125 for part-time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Pay Starting at: $29.45+ per hour based on experience

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

• Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
• Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Description

The Supply Chain Specialist Level II reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

• Demonstrates highly professional behavior in all interactions while acting as a key resource in the NMHC Corporate Purchasing Department.
• Acts as the Supply Chain Management educational liaison for all of NMHC related to policies, procedures and the MMIS module within the ERP system.
• Develops educational training content in conjunction with NM Academy for P2P programs for the NM organization; i.e. PeopleSoft Requisitioner Training, AP and Purchasing Overview, Procurement Card and New Manager Training and others as required.
• Ensures updates to training content as needed and participates in the communication related to training and training updates.
• Administers monthly requisition training sessions; New Manager Training, AP & Purchasing Overview, and Procurement Card Training sessions as scheduled on behalf of the organization.
• Plays a critical role in integration activities through active engagement in meetings and leading educational training sessions.
• Has responsibility for the Corporate Purchasing Help Desk and e-Mail; facilitates problem resolutions, answers P2P related questions, educates to organization policies, and identifies necessary resources on behalf of customers and the Corporate Purchasing Department.
• Demonstrates a thorough understanding of NMHC Purchase Order Terms and Conditions, contractual policies and procedures; evaluates associated requisition documents to ensure consistency with policies and procedures.
• Conducts quality assurance audits on over $100,000 requisitions to ensure adherence to organization contracting and expenditure policies. Facilitates action and additional communication and follow-up as required.
• Participates in the development of Corporate Purchasing Standard Work methodologies. May participate in department’s audits as requested by Level One Manager.
• Identifies, investigates, takes action, communicates and follows-up on recurring ERP procurement module related issues or problems.
• Works in conjunction with the Data Team, PCA’s, Vendor Team, and Accounts Payable Team by providing assistance with information to increase accuracy of data elements within the MMIS module of the ERP system.
• Communicates substantive contract provisions and potential business risks to NMHC staff and management as appropriate.
• Monitors and runs reports as needed regarding the PeopleSoft Purchasing Module and communicates specific and critical information to Purchasing and all of NMHC as required.
• Works with Purchasing Agents and Buyers to facilitate requisition processing in response to Help Desk inquiries. Informs Level One Manager of potential issues related to unprocessed requisitions and resulting dissatisfied customer departments.
• Has a thorough understanding of NMHC contracted suppliers and acts as a resource to Purchasing Agents, Buyers, and all NMHC departments as needed regarding the use of contracted or preferred suppliers.
• Monitors the integrity of the MMIS Purchasing Module (e.g. Open/Closed PO’s and Requisitions).
• Provides feedback to Purchasing Agents and Buyers regarding invoice discrepancies and Match Exception errors as needed.
• Supports Purchasing Agents and Buyers as requested in communicating policies and procedures to end users.
• Demonstrates initiative in corrective education of Purchasing Agents and Buyers related to procurement processes and standard work.
• Keeps Level One Manager informed at all times of pending issues, anticipated problems, and need to dialog with end users and/or their department manager.
• Represents the Corporate Purchasing Department by attending special meetings as directed.
• Occasionally processes a purchase requisition into a P.O. based on emergent or staffing need.
• Maintains excellent communication with Level One Manager and Director of P2P as needed.
• Collaborates with Purchasing Department personnel individually as well as in Team sessions, to enhance skills and foster improved performance and job related competencies.
• Investigates PeopleSoft pricing issues when necessary.

Qualifications

Required:

• 7 years of healthcare Purchasing, Supply Chain Management or Accounts Payable related experience.

Preferred:

• 10 years of healthcare Purchasing and Supply Chain Management experience.
• Knowledge of PeopleSoft Procurement Module.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.