Administrative Specialist-Care Coordination Part-time Days

The salary range for this position is $17.91 - $22.38 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Description

This position works Monday-Friday, 11:00am to 3pm, 4 hours shift every day, on-site work. No weekends, no holidays and is benefit eligible.

The Administrative Specialist reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Administrative Specialist is responsible for managing the increased flow of daily mental health patients, greeting and directing patients, completing Epic scheduling and check in processes, and updating census documents and case load reports. This position also provides physician support and auditing and tracking reports for management.

Responsibilities:

Patient satisfaction:

• Serves as first point of contact and triages all incoming calls. 
• Demonstrates the ability to be flexible, adaptive to change, and handle stressful situations in a mature, professional manner. 
• Protects behavioral patient privacy at all times, verbally and physically, by checking for release of information before confirming a patient’s presence, securing work station and paper records, and using patient first names only.
• Adheres to answer time metrics to ensure calls are being answered in a timely manner.
• Able to handle high volume of incoming and simultaneous calls.
• Greets all intake patients appropriately, processes intake paperwork efficiently and routinely keeps patients informed regarding expected appointment delays through patient rounding.
• Updates Intake appointment schedule (Protocall) by collaboration with Intake department in order to maintain the integrity of the schedule in order to support departmental efficiency.
• Works closely with Intake and support staff to communicate cancellations and changes.
• Registers patients efficiently and accurately within Epic.
• Accurately communicates with patients (and family members when appropriate) including explanation of benefits, NWM policies for deposits and discounts, and financial aid.

Revenue cycle support:

• Compiles daily case load report for leadership staff to ensure optimal staffing and productivity.
• Tracks departmental outcomes for patient improvement.
• Audits charts for key information and provides reports to management staff, ensuring compliance with JCAHO requirements.

Departmental Productivity Support:

• Completes special assignments and projects while consistently meeting targets, timetables and deadlines while coordinating clerical work for the department.
• Shows proficiency in covering for all support positions.
• Attends staff meetings and contributes to department process improvement

Qualifications

Required:

• High school diploma or equivalent
• Minimum of 3 years experience in an office or customer service experience in a health care setting
• Basic knowledge of medical terminology

Preferred:

• Previous experience working in a behavioral health treatment environment
• Proficient in Microsoft office applications
• Excellent communication skills, ability to prioritize work flow continuously and multitask efficiently

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.