Operations Coordinator - Anesthesiology

The salary range for this position is $25.83 - $32.29 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Description

The Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

RESPONSIBILITIES:

• Supervises, prioritizes and adjusts work assignments to ensure timely and accurate completion of all activities for the Buyer and Senior Buyer transaction management team.
• Acts as a liaison on behalf of the Buyers and Senior Buyers and level one manager.
• Participates in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
• Utilizes productivity reports to measure department performance in comparison to KPIs.
• Provides mentoring and coaching to Buyer and Senior Buyer team.
• Resolves complex or critical situations involving technology, customers, staff, and other supply chain management personnel: consults with manager for guidance as needed.
• Monitors daily transaction activity to ensure compliance with policies and procedures.
• Assists level one manager with special projects as required.
• Develops and documents standard work methodologies for the Corporate Purchasing Department, trains staff and ensures accountability to standard work.
• Facilitates the onboarding of new staff and manages the department orientation and training.
• Creates and conducts competency assessments for new department employees.
• Ensures support of Purchasing, Contracting, and Expenditure Authorization policies related to procurement transactions.
• Acts as the quality assurance auditor for the Corporate Purchasing Department.
• Represents the Corporate Purchasing Department and participates in special meeting as directed.
• Processes Special Requisitions into Purchase Orders as needed.
• Maintains the ability to respond quickly under pressure when problems arise.
• May act as a resource and point of contact in the absence of the Manager of Corporate Purchasing.
• Completes other duties as assigned.

Qualifications

Required:

• At least 5 years of work experience as a Buyer or Purchasing Agent or 7 years of work experience as an administrative assistant in a professional environment.
• Experience in MMIS software, Electronic Data Exchange i.e. e-commerce tool.
• Computer literate in Microsoft Excel, Word, computerized procurement and accounts payable operations.
• Good people handling and organization skills.
• Excellent critical thinking abilities.

Preferred:

• 10 years of work experience as a Buyer or Purchasing Agent in a hospital or healthcare environment.
• Comprehensive knowledge of healthcare purchasing processes and healthcare supply chain management.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

If we offer you a job, we will perform a background check that includes a review of any criminal convictions. A conviction does not disqualify you from employment at Northwestern Medicine. We consider this on a case-by-case basis and follow all state and federal guidelines.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.