Operations Coordinator - Accounting

Benefits

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year($125 for part-time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

• Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
• Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Description

The Operations Coordinator - Accounting reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Major duties and responsibilities of this role include coordinating and monitoring the daily activities of the department. This role is also responsible for ensuring accuracy and compliance for the Hospital, its affiliates and support organizations of outgoing payments.  The Operations Coordinator participates in departmental activities to ensure goals are achieved.

Responsibilities:

• Coordinate the daily activities of the department.  Provide advice and assistance in handling special situations or problems.  Monitor department operations and take appropriate action as necessary to ensure efficient and effective completion of all tasks and projects.
• Assist Level One manager with the scheduling of daily and monthly work for department to ensure adequate staffing levels to complete required tasks.  Analyze and prioritize work.
• Develop and implement creative methods of motivation resulting in exceptional staff performance
• Resolve complex or critical situations involving staff and customers; consult with manager for guidance as needed (e.g., formal complaints, discipline, etc.).  Support operational changes to meet service needs, goals and objectives.
• Provide a professional and constructive environment to facilitate and coordinate communication across units/departments and resolve operational issues.  May also attend intradepartmental/ interdepartmental meetings in any of the campus buildings or satellite locations and travel to offsite meetings and training.
• Assess and communicate staff development needs to management.  Develop, coordinate, present and participate in staff education programs.  May conduct routine staff meetings.
• Participate in staff selection and promotion decisions. May interview and recommend candidates for open staff positions.  Provide input for staff performance evaluations.
• Ensure that quality and productivity standards are met, Monitor work flow and backlogs and resolve same.
• Coordinate communication within the department to inform the staff of new or revised goals, policies, procedures, and standards, and solicit their comments regarding department activities, problems and proposed changes.  Provide information and instruction regarding new or revised work methods and/or equipment operation.
• Coordinate and participate in department’s educational and in-service training programs.  Provide job orientation and staff development training.  Instruct department personnel in new procedures and other administrative financial developments.
• Responsible for participating in systems testing and validation prior to implementation in production.

Qualifications

Required:

• Knowledge, skill and mental development equivalent to the completion of a bachelor’s degree. 
• Five to seven years of accounting or related experience with knowledge of complex accounting systems required. 
• Also requires strong leadership, organization, planning and time management skills. 
• Excellent verbal and written communication skills as well as superior interpersonal skills and demonstrated problem-solving skills.

 

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.