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Lab Administrative Assistant Embryology/Andrology Full Time Days

Location Chicago, Illinois Business Unit Northwestern Medical Group Job REQID 130078 Job Function Administrative Support Shift Day Job (1st) Apply Now


  • $10,000 Tuition Reimbursement per year ($5,700 part-time)
  • $10,000 Student Loan Repayment ($5,000 part-time)
  • $1,000 Professional Development per year ($500 part-time)
  • $250 Wellbeing Fund per year($125 for part-time)
  • Matching 401(k)
  • Excellent medical, dental and vision coverage
  • Life insurance
  • Annual Employee Salary Increase and Incentive Bonus
  • Paid time off and Holiday pay

Pay Starting at: $18.06+ per hour based on experience

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

  • Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
  • Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.




  • Administrative Functions:
    • Prepare required paperwork/documents for the day's patients ensuring completeness and accuracy of information; prepare charts according to standard office procedure, including lab results, consent forms, procedure reports, and outside medical records
    • May include seeing patients within the clinic/virtually to confirm patient record or required paperwork
    • Perform daily data entry in compliance with SART (Society for Artificial Reproductive Technology)
    • Understanding of laboratory inventory process, which includes routinely receiving, stocking, and rotating all consumable supplies
    • Assist in all aspects of shipping and receiving cryo-storage specimens, including answer all incoming inquiries from patients, providers, and staff, courier scheduling, shipment handling, inventory maintenance and specimen transfers
    • Assist in maintaining patient accounts by obtaining, recording, and updating personal and financial information as required by this position
    • Coordinate projects facilitating information flow and adherence to deadlines
    • Perform ad hoc administrative duties as assigned by the Reproductive Endocrinology Infertility (REI) leadership
  • Laboratory Functions:
    • Follow the laboratory’s procedures for reporting and maintaining records of patient test results specifically morning laboratory quality control and patient medical records
    • Adhere to the laboratory’s quality control policies, document all quality control activities, instrument and procedural calibrations and maintenance performed
    • Study and review laboratory operating manual and become familiar with quality assurance, quality control, safety procedures and operating guidelines for performing laboratory services
    • Participate in laboratory operations as directed
    • Attend laboratory meetings as requested
    • Assist embryology staff with procedures and research projects
    • Communicate with clinical staff, as appropriate



  • Bachelor degree or 5+ years’ experience in IVF related field.
  • Proficiency using Microsoft Word, Excel, Outlook


  • A bachelor degree in Biology or related field
  • Prior experience in IVF lab or related clinical setting
  • EPIC experience

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

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