Coordinator-Employment Compliance

The salary range for this position is $31.11 - $41.99 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Description

The Employment Compliance Coordinator reflects the mission, vision, and values of Northwestern  Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Employment Compliance Coordinator translates the Human Resources' mission, goals, and policies and procedures into effective plans and actions at the department and organization level by interacting with HR staff and with managers throughout the organization to facilitate and educate on compliance-related issues.

Responsibilities:

• General
  • Consistently and effectively communicates with members of the Employment Compliance/OGC team and contributes to effective team functioning.
  • Participates in regular team meetings.
  • Keeps Manager informed of workload and engages in setting priorities.
  • Other duties as indicated below and as assigned.
• Administrative & Litigation Support
  • Opens and tracks ongoing employment matters in case management database.
  • Prepares quarterly and ad hoc reports.
  • Provides employment claims support through coordination of a wide range of discovery matters and preparation and coordination of responses to agency charges, subpoenas, and personnel file requests.
  • Supports timely responses to claims, including unemployment claims, that sometimes present tight deadlines.
  • Monitors, responds to and/or delegates Employment Compliance email inbox and tickets.
  • Support employment sponsorship matters. 
  • Supports student intern schedules and project distribution.
  • Supports Faith’s Law documentation processing and tracking.
• Licensure/certification/sanctions monitoring
  • In conjunction with vendor, monitors and investigates employee sanctions. 
  • In conjunction with management, supports spot audits to identify potential gaps in licensure and certification data tracking; track and report on completion.
  • Advises on and recommends process and procedure modifications or improvements based on information gathered from spot audits. 
  • Partners with relevant staff and vendors to trouble shoot data transfer errors.
  • Supports IDPH annual reverification process.
  • Reviews job descriptions in consultation with HR to ensure appropriate coding of positions and coordinates coding updates with vendors.
  • Supports Compliance team activities with HR, accreditation and clinical teams for regulatory surveys.
•  ORGANIZATIONAL STANDARDS / PROBLEM SOLVING
  • Adheres to Patients First standards on, communication and visibility.
  • Promotes philosophy and objectives of the health care system and Department.
  • Identifies and communicates key issues and trends to management.
  • Demonstrates flexibility in meeting customer needs.
  • Motivates and influences others to accomplish required work in compliance with deadlines.
• PROFESSIONAL/PERSONAL DEVELOPMENT
  • Establishes and executes professional and personal development objectives as part of annual objective setting process which complements current position.
  • Identifies and pursues activities/development opportunities  as appropriate for position and personal development objectives, e.g., participation/leadership in relevant professional groups associations, continuing education as participant, presenter, and planner.
  • Communicates with Manager as to professional  development goals and needs.

Qualifications

Required:

• Bachelor’s degree or 4 years of HR or legal office or related experience in lieu of degree.
• Excellent interpersonal skills and customer orientation.
• Excellent organizational skills.
• Familiarity with Human Resource applications.
• Detail oriented with natural commitment to follow-through.
• Proven ability in facilitating effective meetings and interactions with team members.
• Ability to work under pressure in a fast-paced environment.
• Competence using MS Office programs.
• Excellent word processing, database management and PowerPoint.
• Flexibility and comfort with ambiguity.

Preferred:

• 2+ years of compliance experience.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

If we offer you a job, we will perform a background check that includes a review of any criminal convictions. A conviction does not disqualify you from employment at Northwestern Medicine. We consider this on a case-by-case basis and follow all state and federal guidelines.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.