Concierge Full Time Rotating

The salary range for this position is $19.95 - $25.93 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Description

The Concierge reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Concierge is the ambassador for the main hospital site (John and Kathy Schreiber arrival Court and lobby/rotunda) women’s 660, the Hunter Family Pavilion (Pavilion F), and the John and Nancy Hughes Pavilion (Administration Pavilion A). The concierge is the first person to greet and assist patients, visitors, and staff and coordinates the flow of patients, visitors, and staff in a positive and timely manner. 

Responsibilities:

• Greets all visitors and patients, determines their needs; issues hospital identification; directs, escorts or assists them appropriately, exemplifying the highest standards of customer service and the hospital’s Patient’s First philosophy.
• Assists patients for clinic-side, outpatient, department needs, inpatient, and alternate locations
• Communicates directly with physicians, physician offices, charge RNs, Nurse Operation Leaders, security, and other departments as needed to ensure new meetings, patient needs, visitor needs, privacy, and safety concerns are handled promptly and thoughtfully.
• Assesses wheelchair needs of incoming patients and visitors for internal needs and utilizes transport, appropriate services, volunteer services, or self to assist person to location.
• Notifies appropriate parties when visitors or outside vendors arrive for meetings.
• Answers, screens and directs incoming calls.
• Provides information, resolves problems and communicates as needed.
• Assists with preparation of mailings for the department.
• Distributes standard materials to visitors including forms, brochures, and other information about the department or organization. This includes the Guest Guides as a department resource, and the flower guides as well as hoteling options nearby
• Assists with updating training and procedure manuals for concierge areas.
• Maintains current census, keeps current count of visitors that approach the desk and maintains an up-to-date physician guide, and contacts independent offices and offsite offices for necessary patient and visitor wayfinding.
• Monitors visitors and coordinates with security to help prevent the spread of the flu through visitor restriction.
• Open and closes the Concierge desks, and maintains an OB Stat kit for emergent needs
• Logs all deliveries to patients.
• Trains new desk volunteers.
• Checks in all interview candidates and connects with interviewer for new candidate experience in coordination with HR.
• Reviews Press Ganey patient comments, and logs Press Ganey Point of Care comments for appropriate change, follow-up, and improvement methods for department and house
• Applies visitor wristbands under the department guideline for the wristbands for all inpatient areas and ED and does specific monitoring around patients with visitor restrictions and women’s services.
• Recognizes and facilitates difficult customer situations appropriately, using NM resources for timely resolution – understands when to escalate issues or problems.
• Provides information regarding campus, walking paths, boardwalk, cafeteria, appointments, etc. to patients and visitors as needed
• Schedules meeting rooms for administration and C-Suite executives
• Assists with projects for leadership Director level and above as needed, and with volunteer projects
• Puts together presentation documents and prepares conference rooms
• Assures that patients with communication needs are identified interactions are handled appropriately.
• Serves as an expert resource in way finding and office identification and map tools.
• Utilizes Press Ganey tools, supply ordering, POs, and appointment scheduling, Resource Scheduler, Outlook, and all NETs, Service Now, and MY HR applications for prompt action, response, and assistance.
• Troubleshoots technical and environmental issues through the house that are brought to their attention or seen, escalating to the Help Desk, Engineering, and Environmental when appropriate.
• Communicates customer satisfaction issues to appropriate individuals.
• Provides ideas for process improvements within departments.
• Participates in departmental quality improvement activities.
• Other duties as assigned.

Qualifications

Required:

• High School Diploma or GED
• 0-2 years of related work experience required, ideally customer service and front-line concierge experience, and medical environment is a plus
• Computer data-entry/typing experience
• Excellent communication skills, outgoing, friendly and love to work with the public
• Must be able to perform basic mathematical functions, read and write in English
• Interacts in a customer-focused and compassionate manner to ensure that patients and their representative’s needs, visitors’ needs, and staff’s needs are met.

Preferred:

• Additional education.
• Customer Service experience.
• 1 year experience in healthcare.
• Additional Language skills. 

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.