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Administrative Coordinator- Laboratory/Pathology, Part-Time, Days

Location Woodstock, Illinois Business Unit Woodstock Hospital Job REQID 22652 Job Function Administrative Support Shift Day Job (1st) Apply Now

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?


Schedule: 30 hours a week, typically 10-4pm- could have need to stay later. Position is located at Woodstock, seeking flexibility to work at Huntley and McHenry as needed. In addition to the below responsibilities this role completes  human specimen preparation on lab slides. 

Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage callers need. Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate. Assists with creation and preparation of materials which are presented to senior management and Board-level committees and subcommittees, particularly power point presentations and printed materials. Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information. Authors responses on behalf of Director or department. Performs other duties as assigned. Additional Responsibilities, Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project. Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department. Provides support to Division Vice President as needed. Acts in Secretary role for designated meetings and transcribes meeting content. Conducts internet research and identifies relevant topics based upon assignment. EOE including Disabled and Veterans.




Required: Associates Degree or equivalent plus 3-5 years experience in a business office with a strong emphasis on database management and customer service. Knowledge of Microsoft Office, PowerPoint and Excel. Ability to organize and think independently. Excellent interpersonal skills. Desired, B.A. degree or business equivalent and 5 years business experience.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

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