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Administrative Coordinator- RMG South Region General, Full-time, Days

Location Orland Park, Illinois Business Unit Regional Medical Group Job REQID 66032 Job Function Administrative Support Shift Day Job (1st) Pay rates are dependent upon experience. The minimum starting hourly rate for this position is 16.59 Apply Now

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Benefits

  • Annual Employee Incentive Bonus
  • $6,000 Student Loan Repayment ($5,000 part-time)
  • $5,250 Tuition Reimbursement per year ($3,000 part-time)
  • $1,000 Professional Development per year ($500 part-time)
  • $250 Wellbeing Fund per year

Employee Testimonial:

View this video to learn more from the heroes that work at Northwestern Medicine.

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Description

The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

Responsibilities:

  • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
  • Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage callers need.
  • Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
  • Assists with creation and preparation of materials which are presented to senior management and Board-level committees and subcommittees, particularly power point presentations and printed materials.
  • Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
  • Authors responses on behalf of Director or department. Performs other duties as assigned.

Additional Responsibilities:

  • Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
  • Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
  • Provides support to Division Vice President as needed.
  • Acts in Secretary role for designated meetings and transcribes meeting content.
  • Conducts internet research and identifies relevant topics based upon assignment.
  • AA/EOE

Qualifications

Required:

  • Associate's degree or equivalent plus 3-5 years experience in a business office with a strong emphasis on database management and customer service.
  • Knowledge of Microsoft Office, PowerPoint and Excel.
  • Ability to organize and think independently.
  • Excellent interpersonal skills.

Preferred:

  • B.A. degree or business equivalent and 5 years business experience.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

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