Manager, Administration - Cardiology

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

Benefits

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $6,000 Student Loan Repayment ($3,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year($125 for part-time)
• Annual Employee Merit Increase and Incentive Bonus
• Paid time off and Holiday pay

Description

The Manager Administration reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

This position manages the daily operation of administrative support services. The Manager establishes work procedures and standards to improve efficiency and effectiveness of assigned operations, and is responsible for ensuring compliance with established corporate standards and reviewing and evaluating the work and performance of assigned staff. The Manager is responsible for translating the NM missions, objectives, policies and procedures into effective action for the areas described.

Responsibilities:

• Develops and implements policies and procedures pertaining to the operation of the department under the direction of the department leadership.
• Utilizes appropriate resources within the institution and department to provide consultation, education, technical, or informational services to internal and external customers.
• Manages administrative staff, and is responsible for initiating personnel actions including hiring, orientation and training, work assignment delegation, counseling, performance evaluation, salary recommendations, corrective action, and termination.
• Facilitates growth and development of staff, including opportunities to learn new skills and advance both personally and professionally; ensures staff completion of required competencies and review of key policies and procedures.
• Manages the recruitment, appointment, and promotion process for faculty and academic staff; facilities international employment eligibility processes when necessary.
• Participates in the development and oversight of the department operating budget.
• Acts as a liaison between the integrated institutions of Northwestern Medical Group, Northwestern Memorial Hospital and Northwestern University Feinberg School of Medicine on faculty- and staff- related activities and issues.
• Identifies opportunities for cost savings and efficiencies.

Qualifications

Required:

• Three to five years of experience in an administrative role within academic healthcare.
• Financial and budgeting skills to ensure operating expenses are delivered within budget constraints and expenses are tracked accurately.
• High energy professional with ‘can do’ attitude and a team spirit, combined with a great attention to detail and strong professionalism.
• Outstanding team building and interpersonal skills, in complex team oriented environments.
• Savvy and personable, with great people and communications skills.
• Proficiency in use of office-based technologies/software and maintaining data in enterprise-wide systems.
• Customer service-focused.
• Ability to perform well under tight project deadlines, and balance competing priorities.

Preferred:

• Bachelor’s degree.
• Management experience with direct reports; three or more years of management experience.
• Experience in collaborating with academic physician leaders.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.