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Administrative Assistant I - GI Surgery, Full time, Days

Location Chicago, Illinois Business Unit Northwestern Medical Group Job REQID 69666 Job Function Administrative Support Shift Day Job (1st) Apply Now

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?


  • $10,000 Tuition Reimbursement per year ($5,700 part-time)
  • $6,000 Student Loan Repayment ($3,000 part-time)
  • $1,000 Professional Development per year ($500 part-time)
  • $250 Wellbeing Fund per year($125 for part-time)
  • Annual Employee Merit Increase and Incentive Bonus
  • Paid time off and Holiday pay


The Administrative Assistant I reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.


  • Drafts and transcribes documents, inputs data into various systems and tracks information in various formats.
  • Greets customers and appropriately responds to general inquiries.
  • Maintains department schedule by coordinating calendars for department personnel, arranging meetings, conferences, teleconferences and travel.
  • Maintains adequate office supplies inventory and orders as necessary.
  • Maintains office equipment in good working order.
  • Reads and routes correspondence and initiates and/or returns call and other forms of communication.
  • Maintains, delivers and/or coordinates the delivery of documents, files and materials as required.
  • Records and documents meeting discussions as requested.
  • May perform other duties as assigned.



  • High School Diploma or GED equivalent.
  • Zero (0) to two (2) years experience in a relevant role.


  • College studies and a minimum of two years of providing office services (strongly preferred).
  • Basic understanding of Microsoft Office software.
  • High degree of discretion dealing with confidential information.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

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